Palo Alto Unified School District
Video Archives

December 13th, 2011

A. CALL TO ORDER / APPROVAL OF AGENDA ORDER / ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION

A. Election of Officers
The Board will elect its President for 2012. The new President will assume the office immediately following this action. The Board will then elect a Vice President/Clerk, followed by the election for Secretary. (Board Policy designates the Superintendent as Secretary.)

B. 2012 Board of Education Committee Assignments
The Board will determine committee representation for its members.

C. Naming the Board Representative for the County Committee
This representative votes on behalf of the Board for open seats on the Santa Clara County Committee. This traditionally has been assigned to the Board President.

OPEN SESSION / REPORTS / CONSENT CALENDAR

Open Session / Reports:

B. Staff and Student Successes

C. Student Board Representative Reports

D. Superintendent's Report

Consent Calendar:

A. Certificated Personnel Actions
It is recommended the Board approve the certificated personnel actions as presented.

B. Classified Personnel Actions
It is recommended the Board approve the classified personnel actions as presented.

C. Approval of Minutes
It is recommended the Board approve the minutes for the November 8 regular and special meetings, the November 15 special meeting and the November 29 regular meeting.

D. Approval of Warrants
It is recommended the Board approve the November 2011 warrants as presented.

E. Authorization to Bid the JL Stanford Middle School Modernization and New Construction Project
It is recommended the Board approve solicitation of bids for the modernization and new construction project for JL Stanford Middle School.

F. Authorization to Issue Addendum No. 13 to Gelfand Partners Architects for Additional Services at Fairmeadow Elementary School
It is recommended the Board authorize staff to execute Addendum No. 13 with Gelfand Partners for additional design services for Fairmeadow Elementary School project in the total amount of $48,738.

G. Review and Ratification of Single Plans for Student Achievement (SPSA) for 2011-12 for Addison, Barron Park, Juana Briones, Duveneck, El Carmelo, Escondido, Fairmeadow, Walter Hays, Hoover, Lucille Nixon, Ohlone, and Palo Verde Elementary Schools, and Young Fives
It is recommended the Board approve the 2011-12 SPSA Fall updates for the elementary schools.Ê This item was discussed at the November 15 special meeting.

H. Resolution No. 2011-12.08: Updating PAUSD Participation in the Uniform Public Construction Cost Accounting Act Program
It is recommended the Board approve the resolution and adopting in the District the current bid limits of the Uniform Public Construction Cost Accounting Act.

I. Annual Request to Submit an Application for Consolidated Categorical Aid
It is recommended the Board approve the request to submit an application for Consolidated Categorical Aid, Part II to be submitted January 2012.

J. Approval of Strong Schools Bond Change Orders
It is recommended the Board approve the Strong Schools Bond change orders as listed.

C. ACTION / DISCUSSION / INFORMATION ITEMS

Information:

A. Homework Advisory Committee Update
Staff will present a report on the Homework Advisory Committee including process, goals and a timeline for creating new Board policy regarding homework, test and project distribution.

D. ACTION / DISCUSSION / INFORMATION ITEMS

Discussion:

B. Approval of Schematic Design, Project Budget and Architect Addendum for the Performing Arts Center at Palo Alto High School
The Board will discuss approving the schematic design of the Performing Arts Center at Palo Alto High School, increasing the project budget to $24,395,049, and approving Addendum No. 12 to DLM Architects in the amount of $207,600.

E. OPEN FORUM

F. ACTION / DISCUSSION / INFORMATION ITEMS

Action:

C. Award of Bid for Palo Alto High School Stadium Field Improvements including Budget Augmentation
The Board will consider awarding a contract for the Athletics Stadium Improvements project to Taisei Construction for a total of $3,102,000 as well as approving a new budget of $4,940,000.

G. ACTION / DISCUSSION / INFORMATION ITEMS

Action:

D. 2011-12 1st Interim Financial Report and Resolution 2011-12.09 Commit Fund Balances for Fund 11 (Adult Education) and Fund 14 (Deferred Maintenance)
The Board will consider approving a resolution to commit fund balances for Fund 11 (Adult Education) and Fund 14 (Deferred Maintenance).

H. ACTION / DISCUSSION / INFORMATION ITEMS

Action:

E. Award of Bid for Fairmeadow Elementary New Classroom and Modernization Project
The Board will consider awarding a contract to Best Contracting Services, Inc. for the construction of a new two-story classroom building, library addition, remodeling and campus-wide renovations at Fairmeadow Elementary School in the total amount of $6,423,000.

F. Award of Bid for Terman Middle School New Administration Building/Library and Modernization Project
The Board will consider awarding a contract to Hagensen-Pacific for the construction of a new drama classroom building, library addition, remodeling and campus-wide renovations at Terman Middle School in the total amount of $9,299,000.

G. Authorization to Award a Contract for Construction of the Jordan Middle School Modernization and New Construction
The Board will consider awarding a contract for the construction of a new drama classroom building, library addition, remodeling and campus-wide renovations at Jordan Middle School.

I. ACTION / DISCUSSION / INFORMATION ITEMS / BOARD MEMBER REPORTS / ADJOURNMENT

Action:

H. Approval to Contract with Inspector of Record (IOR) for the Paly Stadium, Fairmeadow, Terman and Jordan Projects
The Board will consider approving contracts with DSA School Inspectors, LLC and CIS Inc.

I. Approval to Contract for Special Testing and Inspection Services for the Paly Stadium, Fairmeadow, Terman and Jordan Projects
The Board will consider approving contracts with HP inspections Inc., Ninyo and Moore Inc. and Consolidated Engineering Inc.

J. Appointment of Advisory Committee to Address Lease of 525 San Antonio Road
The Board will consider creating a 7-11 committee and taking steps necessary to solicit proposals to license the property at 525 San Antonio Road.

Board Member Reports:

This is an opportunity for Board members to address activities, correspondence, and operations and to acknowledge or recognize specific programs, activities, or personnel.

A. Reports

B. Correspondence

C. Operations
Possible Future Board Agenda Items
Board members may suggest items for placement on future agendas.

D. Acknowledgements and Recognition

E. Board Calendar
The next regular meeting is scheduled for January 17, 2012. Topics may include:
* Board Policy Updates

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