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Palo Alto Unified School District
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June 11th, 2013

A. CALL TO ORDER/OPEN SESSION/REPORTS/CONSENT CALENDAR

Open Session:
A. Approval of Agenda Order
B. Student and Staff Successes
C. Superintendent's Report

Consent Calendar:
A. Certificated Personnel Actions
It is recommended the Board approve the certificated personnel actions as presented

B. Classified Personnel Actions
It is recommended the Board approve the classified personnel actions as presented

C. Approval of Minutes
It is recommended the Board approve the minutes of the May 28, 2013 special and regular meetings.

D. Initial Negotiating Proposals Submitted by Palo Alto Educators Association
It is recommended the Board approve the Initial Negotiating Proposals submitted by the Palo Alto Educators Association.

E. Initial Negotiating Proposals Submitted by California School Employees Association
It is recommended the Board approve the Initial Negotiating Proposals submitted by the California School Employees Association.

F. Initial Proposals of the Board of Education for Negotiations with Palo Alto Educators Association
It is recommended the Board approve its initial proposals for negotiations with the Palo Alto Educators Association.

G. Initial Proposals of the Board of Education for Negotiations with California School Employees Association
It is recommended the Board approve its initial proposals for negotiations with the California School Employees Association

H. Request for Authorization to Begin Negotiations on Renewal of Lease with the City of Palo Alto related to Cubberley
It is recommended the Board...

I. Authorization to Purchase Furniture, Fixtures and Equipment for Stanford Middle School and Gunn High School
It is recommended the Board of Education authorize the purchase of classroom furniture for the new buildings at J.L. Stanford Middle School and Gunn High School.

J. Memorandum of Understanding with the Los Altos School District (LASD)
It is recommended the Board renew a Memorandum of Understanding with the Los Altos School District to allow students in kindergarten through sixth grade who reside in the Los Altos Hills portion of PAUSD’s boundaries to attend LASD's Gardner Bullis School.

K. Authorization to Solicit Bids for Window Coverings at Elementary School Sites
It is recommended the Board of Education authorize staff to solicit bids for new window coverings at various elementary school sites to reduce the intensity of sunlight in classrooms with Smart Boards.

L. Addendum to Contract with Gilbane Building Company
It is recommended the Board of Education approve an addendum to the Gilbane Building Company to provide additional services.

M. Annual Request to Submit an Application for Consolidated Categorical Aid
It is recommended the Board approve the request to submit an application for Consolidated Categorical Aid

N. Ratification of Representatives to the California Interscholastic Federation (CIF) Central Coast Section (CCS) League
It is recommended the Board ratify the representatives to the California Interscholastic Federation (CIF) Central Coast Section (CCS) League.




B. PUBLIC HEARING/ACTION/DISCUSSION/INFORMATION ITEMS

Public Hearing:
A. Proposed PAUSD Budget for 2013-14
The Board will conduct a public hearing regarding the Proposed Budget for 2013-14.

B. Use of Categorical Funding Flexibility
The Board will conduct a public hearing regarding use of categorical funding flexibility.

C. Deferred Maintenance 5-year plan
The Board conduct a public hearing regarding the five-year plan for deferred maintenance.

Action:
A. High School Guidance Programs—Approval of School Site Plans
The Board will consider approving the high schools' plans for guidance services.




C. OPEN FORUM/DISCUSSION ITEM

B. Proposed PAUSD Budget for 2013-14
The Board will discuss the proposed budget for 2013-14, including Resolutions 2012-13.19 2012-13.20 and 2012-13.21.




D. DISCUSSION ITEM

L. Deferred Maintenance Plan Update
The Board will discuss the District's five-year plan outlining deferred maintenance needs




E. ACTION & DISCUSSION ITEMS

Action:
C. PAUSD Enrollment Projections, Enrollment Growth Planning and Elementary Facilities Planning
The Board will consider postponing its decision on a site for a 13th elementary school and extending leases with Stratford School and Athena Academy.

Discussion:
D. Extension of the Stratford School Lease of the Garland School Site
The Board will discuss extending the current lease period of the Garland School site to Stratford School until June 30, 2015.

E. Student Nutrition Services Consultant Contract for 2013-14
The Board will discuss awarding a contract for the 2013-14 school year to Sodexo for student nutrition services, pending approval by the California Department of Education (CDE).




F. DISCUSSION ITEMS

F. PAUSD Boundary Adjustments
The Board will discuss a boundary change from Escondido to Addison and from Palo Verde/J.L. Stanford to Duveneck/Jordan.

G. Authorization to Solicit Bids for the Miranda Avenue Drop Off Project at Gunn High School
The Board will discuss authorizing staff to solicit bids for the Gunn High School Miranda Avenue Drop Off project.




G. DISCUSSION ITEMS

O. Authorization to Solicit Bids for the Walkway Area between the Art and Theater Buildings at Gunn High School
The Board will discuss authorizing staff to solicit bids for the Walkway Area between the Art and Theater Buildings at Gunn High School.

P. Approval of Schematic Design for Renovation of MS and L-31 Buildings at Gunn High School
The Board will discuss approving the schematic design for the Renovation of MS and L-31 Buildings at Gunn High School.

H. Establishment of Tax Rates for District Bonds for the 2013-2014 Fiscal Year
The Board will discuss establishing tax rates for District bonds for the 2013-2014 fiscal year.

I. Strong Schools Bond Planned Maintenance
The Board will discuss appropriating $17,758,557 from the Unallocated Strong Schools Bond funds to the Planned Maintenance account.




H. DISCUSSION ITEMS

J. Authorization to Contract for 2013-14 with fs3|Hodges for Bond Program Management
The Board will discuss authorizing staff to enter into a contract with fs3|Hodges in an amount not to exceed $1,164,840 for Bond Program Management.

K. Authorization to Contract for Inspector of Record (IOR) Services for the Classroom & Media Arts Project at Palo Alto High School & Other Projects
The Board will discuss authorizing a contract with Eagle Enterprises to complete state-mandated Inspector of Record (IOR) services for the Classroom and Media Arts project at Palo Alto High School and perform services on other projects as needed.

M. Realignment of Funds Related to Elementary School Growth
The Board will discuss authorizing realignment of funds related to elementary school growth.

N. Additional Authorization for 2012-2013 Construction Related Legal Expenses
The Board will discuss approving a total authorization of $150,000 for legal expenses for the firm of Dannis Woliver Kelley for the year 2012-13




I. ACTION & DISCUSSION ITEMS/BOARD MEMBER REPORTS/ADJOURNMENT

Discussion:
Q. Authorization to Issue Amendment No. 01 to DSA School Inspectors LLC for Additional Services at Gunn High School New Classrooms A & B Project
The Board will discuss authorizing staff to execute Amendment No. 01 to DSA School Inspectors LLC in the amount of $50,000.

R. Management Reclassifications
The Board will discuss approving reclassification for five positions.

S. Management Salary Schedule Adjustment
The Board will discuss approving the adjustments to the salary cells for Classified Manager III on the Management Salary Schedule and the addition of an Elementary Assistant Principal position to the schedule.

T. 2013-14 Board of Education Assignments to Schools and Programs
The Board will discuss its assignments for the 2013-2014 school year.

Action:
U. Proposed Calendar for Board of Education Meetings – 2013-14 School Year
The Board will consider setting its meeting calendar for the 2013-14 School Year.

Board Member Report:

A. Reports
B. Correspondence
C. Operations
D. Acknowledgements and Recognition
E. Board Calendar





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